This system has been replaced by a new version. Information contained on these pages will not be updated. Please visit www.marinefacilitiesplanning.com to access the replacement system.

NERC Homepage Spacer. Marine Facilities Planning Spacer.
Spacer.
[Return]    [Goto : Show Completed fields only]     [Showing : Complete Form]     [Goto : Empty Form All Fields]    


NERC logo

Profile ID  :   0
PS  :     
Agreement Submission Date  :    

Cruise Planning Supply Agreement Form (Agreement or AGR)



Ship :
Sea Systems Cruise Manager :
Cruise sail date :
Cruise working area :
Cruise number :


Review Meeting AGR  
Date of meeting
Review meeting participants
 



TABLE  :  CRUISE ITINERARY  -  for PROFILE  0
JRRefit

25Days
UK port

REFIT
NMF-SS
SOC
Mob Date Sail Date Mid Port Date Dock Date DeMob Date
10-06-2007 10-06-2007 05-07-2007 05-07-2007
MobPort Sail Port Mid Port Dock Port DeMob Port



TABLE  :  CRUISE CRITICAL DATES  -  for PROFILE  0
The dates shown below should be met to ensure successful completion of the cruise planning process
Critical Task Completion Date
Diplomatic clearance application submitted to NMFSS Marine Operations 10-11-2006
Outstanding issues within this draft Supply Agreement to be resolved and PI to progress the agreement 10-03-2007
This will then form the scope of supply between NMFSS, the PSO and any third parties
Chemical and Radionuclide lists, COSHH and MSDS to be sent to NMFSS 22-04-2007




If you have any enquires concerning details contained within these minutes please contact either Programme Planning Team or Colin Day (NMFSS Programme Manager).

Colin Day
NMFSS Programme Manager
Tel : 023 8059 6109
Fax : 023 8059 6267
E-mail :
Programme Planning Team
Cruise Programme Planning Technical Operations
National Marine Facilities Sea Systems (NMFSS)
National Oceanography Centre
University of Southampton
Waterfront Campus, European Way
SOUTHAMPTON, SO14 3ZH, UK
Tel  : 023 8059 6381
Email  : 




AGR - PART 1 : Cruise itinerary and support    


TABLE  :  CRUISE ITINERARY  -  for PROFILE  0
JRRefit

25Days
UK port

REFIT
NMF-SS
SOC
Mob Date Sail Date Mid Port Date Dock Date DeMob Date
10-06-2007 10-06-2007 05-07-2007 05-07-2007
MobPort Sail Port Mid Port Dock Port DeMob Port


Cruise comment
 



TABLE  :  CRUISE RISK ASSESSMENTS  -  for PROFILE  0
Risk Assessment Name User Details Uploaded File
    No Risk Assessments have been assigned.


TABLE  :  FREIGHT REQUIREMENTS   -  for PROFILE  0
Transport
type
Transport
description
Dispatch
location
Dispatch
date
Destination Arrival
date


AGR - PART 2 : Mobilisation    

Mobilisation matters arising AGR  AGR - PART 2 : Mobilisation
Please enter comments
 


AGR - PART 3 : Demobilisation    

Demobilisation matters arising AGR  AGR - PART 3 : Demobilisation
Please enter comments
 


Return samples and freight AGR  AGR - PART 3 : Demobilisation
Type of samples for return freight (aqueous/solid/etc)
 
Quantity of samples (kg, ml, etc)
 
Identify any hazardous items (i.e. RN / Chems / Corrosives)
 
Identify special packaging required
 
Do you require dry ice or liquid Nitrogen
 
Are DEFRA or CITES clearances required
 
Are samples to be returned by air or sea?
 
Do you request to leave any samples or equipment on the ship at the end of the cruise?
 



Cruise Planning Questionnaire - included in the Agreement

The PI's completed Questionnaire is - [here]
The Agreement (pages 3-15) include the PI's Questionnaire with further modifications.


Cruise Number :
Institution :
PI Last Name :
Sea Systems Cruise Manager :
Vessel :
Sail date :
Dock date :
Cruise working area :



Questionnaire Index

Part 1

A : A check list of the main categories of portable equipment available from the NMF-SS equipment pool.
B : A check list of the ship fitted scientific equipment.
C : National Marine Equipment Pool. A breakdown of main equipment categories together with required operating details.
D : Main items of ship fitted scientific equipment. A breakdown of the ship fitted scientific equipment together with required operating details.
E : NMF-SS shipboard computing system.
Appendix RRS Discovery/RRS James Cook computing specifications.

Part 2

A : User supplied equipment (main items).

Part 3

A : Use of ships laboratory spaces.

Part 4

A : Hazardous substances.




1.  Chemistry AGR  AGR - PART 3 : Demobilisation
1.1 Radionuclide laboratory container.
1.1 Clean chemistry laboratory container.
1.1 General purpose chemistry laboratory container.
1.2 Ship fitted laboratory fume hood.
1.2 Ship fitted laboratory laminar flow hoods.
1.3 Laboratory hydrogen gas generators.
1.3 Laboratory pure air gas generators.
1.3 Laboratory nitrogen gas generators.
1.4 Laboratory liquid nitrogen generator.
1.5 Laboratory pure water system (Millipore).
1.6 Underway water sampling system (Trace Metal Spec).
1.7 Liquid scintillation counter.


2.  Seismics/Echo Sounders/Coring AGR  AGR - PART 3 : Demobilisation
2.1 Bolt 1500LL seismic airguns.
2.1 Multi-channel seismic systems.
2.2 Magnetometers.
2.2 Gravity meters.
2.3 Sub-bottom profiler (3.5 kHz echo sounder).
2.4 PES - Precision echo sounder 10kHz (10/12 kHz fish and hull mounted system).
2.5 Mini box corer (200mm square box).
2.5 Standard piston core system.
2.5 Long piston core system (Giant piston core).
2.5 SMBA multicore.
2.5 Gravity core.
2.5 NIOZ box corer (500mm square box).
2.5 SMBA box corer: stainless steel (500mm square box).
2.5 Kasten corer.
2.5 Mega corer.
2.5 Day grab.
2.5 Shipek grab.
2.6 Agassiz trawl systems.
2.6 OTSB trawl systems.
2.7 Seabed dredging.
2.9 Sound velocity probe (SVP).
2.10 Seismic compressor container.


3.  Deep Platforms. AGR  AGR - PART 3 : Demobilisation
3.1 Towed ocean bottom instrument (TOBI).
3.2 ISIS 6500m remotely operated vehicle (ROV).
3.3 Shrimp platform.
3.4 Bridget platform.
3.5 Autosub 3/Autosub 6000
3.6 Underwater gliders


NERC Moorings Policy AGR  AGR - PART 3 : Demobilisation
The NERC Moorings Policy is now in place.

Please ensure that you have read the policy and completed the moorings risk assessment if required.
The information can be found at www.nerc.ac.uk/research/sites/facilities/marine/guidance

Please upload your completed Risk Management forms here
See the Marine Facilities Planning Guide - File Upload for details. Help icon.
Moorings Risk Assessment Uploads: No files uploaded


4.  Sensors and Moorings. AGR  AGR - PART 3 : Demobilisation
4.0 Moorings & mooring instrumentation.
4.1 McLane moored profiling CTD systems.
4.2 Seasoar system.
4.3 CTD / rosette sampler systems (Stainless steel).
4.3 CTD / rosette sampler systems (Titanium).
4.4 Stand alone pumps (SAP).
4.5 Moving vessel profiler (MVP300).
4.6 CI FASTRACKA FRRF.
4.7 Scanfish.
4.8 Salinometer.
4.9 XBT/XCTD System.
4.10 10kHz Waterfall Monitoring System
4.11 SC ADCP RDI WH long ranger 75kHz (1500m depth rating - 2 off).
4.11 SC ADCP RDI WH long ranger 75kHz (3000m depth rating - 1 off).
4.11 SC ADCP RDI WH sentinel 300 kHz (6000m depth rating - 2 off).
4.11 SC ADCP RDI WH sentinel 600 kHz (6000m depth rating - 2 off).
4.11 SC ADCP RDI WH monitor 1200kHz (@500 depth rating - 2 off).
4.11 L ADCP RDI WH monitor 300kHz (6000m depth rating - 2 off).
4.12 Rockland VMP 5500 Deep Sea Microstructure Turbulence Profiler


5.   Miscellaneous AGR  AGR - PART 3 : Demobilisation
5.1 -85 degree centigrade freezer.
5.1 -20 degree centigrade freezer.
5.1 Refrigerators.
5.1 Ice making machine.
5.2 Gas bottle storage racks.
5.3 User supplied laboratory container.
5.4 User supplied storage container.
5.5 Cold storage container.
5.6 Clean air sampling


QUE - PART 1 : Equipment Pool    SECTION B : Ship Fitted Equipment

Ship fitted equipment AGR  QUE - PART 1 : Equipment Pool
SECTION B : Ship Fitted Equipment
If you have selected the barter ship option then this page should be empty.


QUE - PART 1 : Equipment Pool    SECTION C : Full Equipment Descriptions

National Marine Equipment Pool Main Items - Specialist Container Laboratories AGR  QUE - PART 1 : Equipment Pool
SECTION C : Full Equipment Descriptions
The page requests further information about the Chemistry equipment which you have chosen. This page may be empty.


National Marine Equipment Pool Main Items - Seismic Systems AGR  QUE - PART 1 : Equipment Pool
SECTION C : Full Equipment Descriptions
This page may be empty.


National Marine Equipment Pool Main Items - Deep Platforms AGR  QUE - PART 1 : Equipment Pool
SECTION C : Full Equipment Descriptions
This page may be empty.


National Marine Equipment Pool Main Items - Sensors and Moorings AGR  QUE - PART 1 : Equipment Pool
SECTION C : Full Equipment Descriptions
This page may be empty.


National Marine Equipment Pool Main Items - Miscellaneous Equipment AGR  QUE - PART 1 : Equipment Pool
SECTION C : Full Equipment Descriptions
This page may be empty.


QUE - PART 1 : Equipment Pool    SECTION D : Full Ship Fitted Systems Descriptions

National Marine Equipment Pool Main Items AGR  QUE - PART 1 : Equipment Pool
SECTION D : Full Ship Fitted Systems Descriptions
If you have selected the barter cruise option this page may be empty.


  Ship Fitted Equipment for Non NMFD Vessels AGR  QUE - PART 1 : Equipment Pool
SECTION D : Full Ship Fitted Systems Descriptions
 


QUE - PART 1 : Equipment Pool    SECTION E : Shipboard Fitted Computing

  Shipboard Fitted Computing Systems AGR  QUE - PART 1 : Equipment Pool
SECTION E : Shipboard Fitted Computing
Do you require any of your equipment data to be logged to the ship computer systems?
Does any of your equipment require data inputs from the ships systems e.g. GPS, time etc?
Do you require support from NMF-SS staff for user supplied software/applications?
Specify data format for archive :
Please give additional details about the use of the Shipboard Fitted Computing Systems.
 


  Data Logging Requirements AGR  QUE - PART 1 : Equipment Pool
SECTION E : Shipboard Fitted Computing
Magnetometer :
Gravity meter :
USBL Acoustic Navigation :
C-Nav - Differential GPS/GLONASS Receiver (10cm Accuracy)
OLEX Swath data and USBL data (Display only)
WAMOS (Wave Radar - James Cook)/Shipborne Wave Recorder (Discovery)
Please identify other sources to be logged.
 
The following data are logged as standard;
Gyro compass
EA500/600 Echo Sounder (Depth)
ADCP: 150Khz, 75Khz: DAS required for logging
EM Log: (Ship speed)
Underway Sea-surface sampling: Salinity, temperature, transmission, fluorescence
Meteorology Package: PAR/TIR Light Sensors, Wind speed. Air temperature, pressure, humidity
GLONASS GPS
ASHTEC: Attitude detection
Trimble GPS 4000 (Discovery Only)
POSMV - Motion Reference Unit (James Cook Only)
SeaPath 200 - Motion Reference Unit (James Cook Only)


QUE - PART 2 : User Supplied Equipment    SECTION A : User Supplied Equipment

1.  User Supplied Equipment AGR  QUE - PART 2 : User Supplied Equipment
SECTION A : User Supplied Equipment
Please itemise the main items of equipment outside the NMF-SS equipment pool to be used during the cruise (i.e. over-side equipment, laboratory equipment, specialist containers etc).
Name and equipment description.
 


QUE - PART 3 : Laboratory Space    SECTION A : Laboratory Space

  Laboratory Space AGR  QUE - PART 3 : Laboratory Space
SECTION A : Laboratory Space
Please itemise the main items of equipment you wish installed in each of the lab spaces below.
Main Laboratory
 
Deck Laboratory
 
Scientific Plot
 
Chemistry Laboratory
 
Water Bottle Annexe/Wet Laboratory
 
Controlled Temperature Laboratory
 
Scientific Cold Room
 
Dark Room
 
Stable Laboratory - Discovery only
 
Meteorology Laboratory - James Cook only
 
Hanger
 


PART 4 : Hazardous Substances    SECTION A : Hazardous Substances

1.  Radioactive Isotopes AGR  PART 4 : Hazardous Substances
SECTION A : Hazardous Substances
PI notes for use of NMF-SS Radio Nuclides.

No radio active substances (other than sealed sources contained within specific laboratory equipment) are to be stored or used within the ships permanent structure.

NMF-SS request that the PI designate a member of the scientific party as a point of contact for all radio isotope activities during the cruise.

At the end of the cruise the PI will ensure the container is de-contaminated and a de-contamination certificate passed to the NMF-SS TLO before leaving the vessel.

The PI is to ensure that the monitor provided is appropriate for the isotopes being used.

Users are responsible for removal and disposal of radioactive materials from the working/storage spaces at the end of the cruise, this includes fume hood filters.

Users are advised to check that the de-contamination certificate from the previous cruise is in the container manual located inside the container.

The PI/TLO is to ensure the log sheets in the container manual are completed for all isotopes and fume hood activities during the cruise.
Please give the name of the nominated scientist for isotope activities on board the vessel.
Which Institute or University is responsible for the removal, de-contamination and disposal of used isotopes from working areas
State which isotopes are to be used on board the vessel.
 
State activities of each isotope.
 
State type of monitoring instrument to be used on the vessel.
State monitoring instrument certificate number.
State monitoring instrument expiry date.
Estimate volume and activity of waste likely to be generated during the cruise.
What arrangements are in place to remove and dispose of the waste (including filters) generated during the cruise
Please give additional details about the use of Radioactive Isotopes.
 


2.  Compressed Gas AGR  PART 4 : Hazardous Substances
SECTION A : Hazardous Substances
Please state type of gas bottles to be loaded on the vessel.
Please state the number of gas bottles to be loaded on the vessel.
Please state size of gas bottles to be loaded on the vessel.
Please state where gases are to be used within the ship space.
Please give additional details about the use of Compressed Gas.
 


4.  Chemicals AGR  PART 4 : Hazardous Substances
SECTION A : Hazardous Substances
Please give the name of the nominated scientist for hazardous chemical activities on board the vessel.
Date chemical lists required by (to be completed by NMF-SS)
Chemical list and UN Numbers;
 


AGR - PART 4    Section A : Outstanding Matters Relating to the Questionnaire

Questionnaire matters arising AGR  AGR - PART 4
Section A : Outstanding Matters Relating to the Questionnaire
Please enter comments
 


AGR - PART 5 : Winches Wires and General Planning    SECTION A : Wires, Winches and Cranes

Ships winches and wires
 
Ships cranes
 
Portable winches and handling systems
 


AGR - PART 6 : Hazardous material    Section A : Hazardous material

Hazardous material matters arising AGR  AGR - PART 6 : Hazardous material
Section A : Hazardous material
Please enter comments
 


AGR - PART 7 : Health and safety    Section A : Health and safety



Miscellaneous information

Please read the following carefully as it lists the documentation and actions required by the PI and the scientific party under current marine legislation for UK Class VII Cargo vessels. Further details and assistance is available from the NMFSS Operations Group - [here].

Health & Safety:
Scientific and Technical personnel will sign on the Crew Agreement prior to sailing. All participants will be made aware of the Health and Safety Policies used for operations on board the vessel. Newly embarked personnel will undergo a Safety Briefing prior to departure. This will be held during the mobilisation prior to sailing, the PI can discuss the most suitable time for this briefing with the Master. All personnel are responsible for the supply and wearing of their own PPE and safety clothing.

Joining documentation:
All participants must be in possession of a valid Medical Certificate (ENG1or Equivalent) and must have the ORIGINAL certificate when joining then vessel - photocopies are not acceptable. NMF SS Operations can advise on equivalent qualifications for non-UK participants. All participants are to attend a Personal Survival Techniques (PST) course prior to sailing and need to have the ORIGINAL certificate with them when they join the vessel. Venues and dates of courses can be obtained from NMF SS Operations. Copies of Embarkation forms (RRS 12) can be found within Annex 2 of the PSGN and need to be forwarded to NMF SS Operations Office at the earliest opportunity. All personnel must have a valid passport with a minimum of 6 months remaining until expiry on joining even if the cruise runs from a UK port back to a UK port.

Working hours policy:
In accord with ILO180 (the International Labour Organisation framework for seafarers hours of work), working hours of personnel on board must be monitored and documented. To comply with the UK Maritime and Coastguard Agency (MCA) an 'Hours of Rest' form must be completed by all personnel sailing. The working hour’s policy is summarised as follows:

Each person must have no less that 10 hours rest in any 24-hour period, and a minimum of 77 hours rest per 7-day period. Hours of rest in any 24-hour period may be divided into no more that 2 periods, one of which to be at least 6 hours. The Principal Scientist (PS) will oversee the working hours and completion of hours of rest forms of all of the science party, with each individual monitoring their own hours. NMF-SS staff working hours will be monitored by the TLO. Copies of the form are available for the purser. The PS is requested to complete the working schedule for science activities for display on board at the beginning of the cruise.

Risk assessments:
Risk assessments are required for activities identified as hazardous. All cruise participants are requested to provide assessments for their own areas of operation. Risk assessments will be managed through the NMF-SS planning process.

IMO Standards of Training, Certification and Watch keeping (STCW 95):
As Class 7 Cargo Ships, RRS DISCOVERY and RRS JAMES COOK are required to operate under STCW 95 and meet the standards for this type of vessel in respect of the personnel on board. To meet these requirements the PS is requested to consider the overall safety of scientific activities for the cruise. The PS is requested to verify the competence of his personnel working on board; a statement which meets the requirements of provision of evidence of training and competence can be requested from NMF SS. This may be used as evidence that training has been given and competence proven. NMF SS will provide such evidence for their technical support staff. The Principal Scientist will be required to provide a letter detailing their competence to sail as a PS from their line manager.

International Ship and Port Facility Security Code (ISPS):
The ships operate under the ISPS code. All personnel embarking or visiting the vessel are notified to the ship in advance (via NMF SS Operations Office). Equipment, personnel or baggage may be inspected prior to being loaded. All personnel are required to carry identification prior to embarkation. Further details can be obtained from NMF SS Operations.

On board housekeeping:
Each individual is personally responsible for maintaining their own cabins in a clean and tidy condition. Public spaces such as communal bathrooms, lounge etc. will be serviced by members of the ships catering department. Cruise participants should inform a member of the ships company if any defect is noted within their cabin. The NERC Alcohol policy is strictly enforced on board at all times and more details can be provided by NMF Sea Systems Operations. The vesels are both 'non-smoking' with smoking only allowed on certain external deck areas. Details will be promulgated during the on board pre cruise briefing.




AGR - PART 7 : Health and safety    Section A : Health and safety

Health and safety matters arising AGR  AGR - PART 7 : Health and safety
Section A : Health and safety
Please enter comments
 


AGR - PART 8 : Additional Uploads    Additional Uploads

Additional File Uploads AGR  AGR - PART 8 : Additional Uploads
Additional Uploads
Any additional information in support of your application may be uploaded here.

A number of files may be added. Files must be in the doc, gif, jpeg or pdf format.

The size of individual file uploads must not exceed - 150 Kilobytes. Please split larger files.

Diagrams should be loaded in either a gif or jpeg image format. Diagrams will be displayed as part of a printable web page. Please crop images so that their width does not exceed 720px.

Documents can be loaded as either Word documents or Adobe pdf files. A document cannot be displayed inline but will be available online to download and view.

Marine Facilities Planning Guide - see File Upload (in new browser window)  -   Help icon.
Additional Uploads No files uploaded


AGR - PART 9 : Supply agreement differences    Section A: Supply Agreement Differences

Supply Agreement Details AGR  AGR - PART 9 : Supply agreement differences
Section A: Supply Agreement Differences
Please detail any changes, including the reasons, between the SME and the Supply Agreement
 





[Return]    [Goto : Show completed fields only]